IPAC2017 - List of Keywords (project-management)

Paper	Title	Other Keywords	Page
MOPIK126	Establishing a Project Management Office for the Large Scale Multi Project FAIR	site, controls, interface, operation	835
	F. Becker, S. Deveaux, A. Fröhlich, G. Hickler, M. Lautenschläger, M. Raponi, B. Schoenfelder, M. Strangmann, N. Winters GSI, Darmstadt, Germany J.R. Regler, D. Urner FAIR, Darmstadt, Germany
	The Facility for Antiproton and Ion Research (FAIR) is a large scale multi project comprising 10 subprojects in the field of accelerators (pLINAC, SIS100, SuperFRS, p-bar Separator, Collector Ring, High Energy Storage Ring), experiments (CBM, APPA, NUSTAR, PANDA) and civil construction. This contribution describes an integrated approach how a controlling type project management office (PMO) was established, meeting the overall requirements for project steering and specific requirements of the subprojects and international partners involved. Major responsibilities of the PMO are project planning, integrated reporting, cost and budget control, risk management, in-kind coordination & procurement, quality assurance & configuration management. Core processes, roles and responsibilities, methodology and interfaces internally and towards the project pillars are presented.
DOI •	reference for this paper ※ https://doi.org/10.18429/JACoW-IPAC2017-MOPIK126
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MOPIK127	FAIR Risk Management as a Proactive Steering Tool for the Large Scale Multi Project	factory, experiment, antiproton, ion	839
	S. Deveaux, F. Becker GSI, Darmstadt, Germany
	The Facility for Antiproton and Ion Research (FAIR) is a large scale multi project comprising 10 subprojects in the field of accelerators (pLINAC, SIS100, SuperFRS, p-bar separator, Collector Ring, High Energy Storage Ring), experiments (CBM, APPA, NUSTAR, PANDA) and civil construction. This contribution describes the implementation of a progressive risk management methodology based on a comprehensive assessment on work package level. Complexity factors (number of parts, level of state of the art, level of human interfaces, level of operational complexity) and importance factors (safety, cost, schedule, resources) represent the likelihood of risk occurrence and the eventual value at risk. Relative comparison of the normalized factors together with a supplier assessment enables to derive an event based risk register with a standardized evaluation scheme assigning risk and opportunity classes. This contribution demonstrates the full methodology highlighting some typical examples of the FAIR project.
DOI •	reference for this paper ※ https://doi.org/10.18429/JACoW-IPAC2017-MOPIK127
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MOPIK128	Integrated Project Planning as a Central Steering Tool for the Large Scale Multi Project FAIR	experiment, status, site, controls	842
	N. Winters, F. Becker, M.V. Ricciardi GSI, Darmstadt, Germany
	The Facility for Antiproton and Ion Research (FAIR) is a large scale multi project comprising 10 subprojects in the field of accelerators (pLINAC, SIS100, SuperFRS, p-bar, CR, HESR), experiments (CBM, APPA, NUSTAR, PANDA) and civil construction. This contribution describes the fundamental revamp of FAIR integrated project planning. Main objective is to preserve the advantages of a bottom-up planning topology with the actual and detailed level of information keeping the ~400 work package leader's central role as plan owners in their field of responsibility. Simultaneously different project phases (e.g. civil construction, procurement, installation, commissioning) need to be excluded from detailed plans while being re-integrated in the level-1 project master schedule. Additional cost profiles and resource assignment by name allow a progress tracking and flexible project steering.
DOI •	reference for this paper ※ https://doi.org/10.18429/JACoW-IPAC2017-MOPIK128
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WEPAB018	Engineering Collaboration Experience at the European XFEL	database, distributed, monitoring, controls	2604
	L. Hagge, M. Hüning, J. Kreutzkamp DESY, Hamburg, Germany
	The construction of the European XFEL involved a huge internationally distributed and inter-disciplinary engineering effort. This paper discusses examples for good engineering practices which have been successfully developed and applied in the construction of the European XFEL. It addresses appropriate combination of de-/central activities in design collaboration and integration; the use of manufacturing bills of materials for coordinating and tracking contributions, as well as for clarifying responsibilities; the right amount of reviews for keeping activities in synch; some specific needs of and measures for in-kind collaboration; and general methods, tools and practices and spirit for efficient communication and collaboration.
DOI •	reference for this paper ※ https://doi.org/10.18429/JACoW-IPAC2017-WEPAB018
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Paper

Title

Other Keywords

Page

MOPIK126

Establishing a Project Management Office for the Large Scale Multi Project FAIR

site, controls, interface, operation

835

F. Becker, S. Deveaux, A. Fröhlich, G. Hickler, M. Lautenschläger, M. Raponi, B. Schoenfelder, M. Strangmann, N. Winters
GSI, Darmstadt, Germany
J.R. Regler, D. Urner
FAIR, Darmstadt, Germany

The Facility for Antiproton and Ion Research (FAIR) is a large scale multi project comprising 10 subprojects in the field of accelerators (pLINAC, SIS100, SuperFRS, p-bar Separator, Collector Ring, High Energy Storage Ring), experiments (CBM, APPA, NUSTAR, PANDA) and civil construction. This contribution describes an integrated approach how a controlling type project management office (PMO) was established, meeting the overall requirements for project steering and specific requirements of the subprojects and international partners involved. Major responsibilities of the PMO are project planning, integrated reporting, cost and budget control, risk management, in-kind coordination & procurement, quality assurance & configuration management. Core processes, roles and responsibilities, methodology and interfaces internally and towards the project pillars are presented.

DOI •

reference for this paper ※ https://doi.org/10.18429/JACoW-IPAC2017-MOPIK126

Export •

reference for this paper using ※ BibTeX, ※ LaTeX, ※ Text/Word, ※ RIS, ※ EndNote (xml)

MOPIK127

FAIR Risk Management as a Proactive Steering Tool for the Large Scale Multi Project

factory, experiment, antiproton, ion

839

S. Deveaux, F. Becker
GSI, Darmstadt, Germany

The Facility for Antiproton and Ion Research (FAIR) is a large scale multi project comprising 10 subprojects in the field of accelerators (pLINAC, SIS100, SuperFRS, p-bar separator, Collector Ring, High Energy Storage Ring), experiments (CBM, APPA, NUSTAR, PANDA) and civil construction. This contribution describes the implementation of a progressive risk management methodology based on a comprehensive assessment on work package level. Complexity factors (number of parts, level of state of the art, level of human interfaces, level of operational complexity) and importance factors (safety, cost, schedule, resources) represent the likelihood of risk occurrence and the eventual value at risk. Relative comparison of the normalized factors together with a supplier assessment enables to derive an event based risk register with a standardized evaluation scheme assigning risk and opportunity classes. This contribution demonstrates the full methodology highlighting some typical examples of the FAIR project.

DOI •

reference for this paper ※ https://doi.org/10.18429/JACoW-IPAC2017-MOPIK127

Export •

reference for this paper using ※ BibTeX, ※ LaTeX, ※ Text/Word, ※ RIS, ※ EndNote (xml)

MOPIK128

Integrated Project Planning as a Central Steering Tool for the Large Scale Multi Project FAIR

experiment, status, site, controls

842

N. Winters, F. Becker, M.V. Ricciardi
GSI, Darmstadt, Germany

The Facility for Antiproton and Ion Research (FAIR) is a large scale multi project comprising 10 subprojects in the field of accelerators (pLINAC, SIS100, SuperFRS, p-bar, CR, HESR), experiments (CBM, APPA, NUSTAR, PANDA) and civil construction. This contribution describes the fundamental revamp of FAIR integrated project planning. Main objective is to preserve the advantages of a bottom-up planning topology with the actual and detailed level of information keeping the ~400 work package leader's central role as plan owners in their field of responsibility. Simultaneously different project phases (e.g. civil construction, procurement, installation, commissioning) need to be excluded from detailed plans while being re-integrated in the level-1 project master schedule. Additional cost profiles and resource assignment by name allow a progress tracking and flexible project steering.

DOI •

reference for this paper ※ https://doi.org/10.18429/JACoW-IPAC2017-MOPIK128

Export •

reference for this paper using ※ BibTeX, ※ LaTeX, ※ Text/Word, ※ RIS, ※ EndNote (xml)

WEPAB018

Engineering Collaboration Experience at the European XFEL

database, distributed, monitoring, controls

2604

L. Hagge, M. Hüning, J. Kreutzkamp
DESY, Hamburg, Germany

The construction of the European XFEL involved a huge internationally distributed and inter-disciplinary engineering effort. This paper discusses examples for good engineering practices which have been successfully developed and applied in the construction of the European XFEL. It addresses appropriate combination of de-/central activities in design collaboration and integration; the use of manufacturing bills of materials for coordinating and tracking contributions, as well as for clarifying responsibilities; the right amount of reviews for keeping activities in synch; some specific needs of and measures for in-kind collaboration; and general methods, tools and practices and spirit for efficient communication and collaboration.

DOI •

reference for this paper ※ https://doi.org/10.18429/JACoW-IPAC2017-WEPAB018

Export •

reference for this paper using ※ BibTeX, ※ LaTeX, ※ Text/Word, ※ RIS, ※ EndNote (xml)